AI receptionists, automated intake, voice-to-note charting, and follow-up sequences for independent practices. HIPAA-compliant, built into your existing PMS or EHR.
Most practices we audit are losing 5 to 15 calls a week to voicemail, hold music, and front-desk overload. Add up the average procedure value and the number is uncomfortable.
The technology exists. It works. In healthcare, configuration is what separates a system that books real procedures from one that quietly loses them. That's the part we get right.
of patient calls to small practices go unanswered or to voicemail during business hours
of patients book with whichever practice responds to them first
Six places AI quietly takes hours off your team every week.
Answers every call, qualifies the caller, books appointments directly into your scheduler, and texts you the lead instantly. Handles overflow during the day and the entire night.
Every missed or after-hours call automatically gets a text within 30 seconds with a link to book online. Recovers 30 to 50% of calls that would otherwise go cold.
New patient paperwork, insurance info, and history captured on the patient's phone before they walk in. Validated, dropped into your PMS, no clipboard, no re-typing.
Speak the visit, get structured SOAP notes, treatment plans, and after-visit summaries. HIPAA-compliant pipelines. Stop losing weekends to charting.
Patients overdue for cleanings, exams, or follow-ups get re-engaged automatically. Personalized SMS and email sequences that book themselves into your calendar.
After every visit, the right patients get asked for a Google review at the right moment. More reviews means higher rank in local search means more new patients.
Sample finding
A 4-provider dental practice in Bend was losing an average of 11 calls a week to voicemail. With an average new-patient lifetime value of $2,400, that worked out to roughly $310,000 in annual revenue at risk – before counting hygiene recalls that never got rebooked or insurance verifications that ate 6 staff hours a week.
The fix was three systems, not ten: an AI receptionist for after-hours and overflow, an automated recall pipeline tied to their PMS, and a structured intake flow that cut front-desk time per new patient from 23 minutes to 4.
The math is rarely subtle. The implementation usually is.
Every practice is different. We figure out what yours actually needs, then build it.
A full workflow audit. We sit with your team, watch the patient flow, and rank the highest-ROI automations for your specific practice with ROI estimates and an implementation roadmap.
$15,000–$25,000
1 to 3 weeks
We build the top 1 to 2 systems from your assessment. Implemented, tested, integrated with your PMS or EHR, staff trained. HIPAA-compliant infrastructure throughout.
$50,000–$75,000+
4 to 8 weeks
Monthly partnership. Tuning, new builds, training, direct access. Optional, cancel anytime. HIPAA monitoring add-on available.
$6,000–$10,000
Per month (+$1K–$3K HIPAA)
Not ready for a full Assessment? Start with a $3,000–$5,000 Quick Audit (3–5 days), credited toward your Assessment if you continue. See per-industry pricing →
Practical writing on AI for owner-operated businesses, focused on what actually works.
Independent dental practices lose $100K to $150K a year to missed calls. Here is what AI receptionists actually solve, where they fail, and what to do this quarter.
A typical chiropractic practice has 200 to 400 lapsed patients sitting in the PMS. AI reactivation campaigns convert 8 to 12 percent. Here is what works and the one mistake to avoid.
Free 30-minute call. Tell us where time and revenue are leaking, and we'll tell you the three highest-ROI fixes for an independent practice your size.